Posted 1 month ago

Senior Staff Accountant

Full-Time
Kansas City, Kansas
Job Purpose: To support the CFO in carrying out the responsibilities of the Accounting Department. The Senior Staff Accountant may focus on any combination a specific set of accounting functions within the department, as listed below.

Essential Job Functions
Review and approve invoices and expense reimbursements processed by the Staff Accountant.

  • Review and invoice received shipments from factory.
  • Review, approve, and post accounts receivable deposit receipts.
  • Review, approve, and post accounts receivable credit note entries.
  • Review, approve, and process accounts receivable refund checks.
  • Responsible for accounts payable and receivable adjustments and write offs.
  • Process timely and accurate payments to vendors on a weekly basis.
  • Handle inquiries from clients, vendors, and other third parties.
  • Complete reconciliations of subledgers to general ledger for financial accounting period close process monthly and year-end.
  • Coordinate month-end invoice accrual process and documentation.
  • Review monthly sales commission compensation reports prior to issuance of payment.
  • Reconcile and approve monthly sales tax in Avalara.
  • Create and reconcile monthly reports for use tax reporting.
  • Review and approve corporate credit card reports processed by Staff Accountant.
  • Complete royalty reports quarterly.
  • Assist with outside accounting team annual financial statement data collection
  • Process year end 1099s.
  • Establish relationships with new vendors by completing applications and providing appropriate financial and credit information, while obtaining best possible payment terms and take discounts when available.
  • Create and input vendor information into the CSI system.
  • Prepare and process invoices and supporting documents to insure accurate and timely recording of expense activity.
  • Obtain appropriate expense approval from responsible manager.
  • Prepare and distribute payment of invoices.
  • Obtain financial credit information and references of potential customers.
  • Investigate and analyze the financial condition of customers.
  • Approve and monitor credit.
  • Assist in the development, dissemination and enforce of credit policy.
  • Input and maintain customer information into CSI System.
  • Prepare and process invoices and supporting documents to insure accurate and timely recording of revenue activity.
  • Collect and record receipt of funds from customers.
  • Send monthly receivable statements to customers and follow up with phone calls as necessary to enforce terms of sale.
  • Place accounts on hold when necessary and submit to outside collection agency as appropriate.
  • Analyze and reconcile financial transactions and prepare and enter journal entries into the CSI system to properly reflect accounting activity.
  • Create and maintain appropriate records and files to reflect accounting activity utilizing systematic and manual data files to insure accurate and auditable record keeping.
  • Prepare and distribute aging reports and financial documents to internal and external parties as appropriate.
  • Provide ongoing updates to management on the status of payables and receivables.
  • Prepare and maintain records of the purchase and depreciation/amortization of land, leasehold improvements, machinery, equipment, furniture and fixtures, computers and intangible assets within the guidelines of generally accepted accounting principles.
  • Prepare and maintain bills of material.
  • Establish and update direct and indirect labor and overhead rate.
  • Enter new products in CSI and assist in reconciling and explaining variances.
  • Assist in new product development and other projects as requested.
  • Assist Controller and CFO with reconciling general ledger accounts by researching and analyzing information and maintenance of records and preparation of financial statements.
  • Participate in periodic and annual physical inventories and internal/external audits by providing information and assisting in the presentation and reconciliation of accounting and operational activity.
  • Assist in the development of and implementation and maintenance of processes, procedures and controls to maintain data integrity and insure proper checks and balances with the accounting department and the company as a whole.
  • Make suggestions and recommendations for change to insure continuous improvement.
  • Build and maintain strong relationships with internal and external parties to insure a high level of communication and understanding.
  • Participate in internal and external educational opportunities to insure continuous learning and professional growth.
  • Keep up with the latest rules and regulations as it pertains to accounting and the firearms industry.
  • Maintain personal and professional networks as appropriate for your position.
  • Complete other tasks assigned by the Controller and the CFO.
  • Complete all required paperwork accurately and in a timely manner.
  • Timely and regular attendance is required to ensure work flow is not interrupted.
  • Maintain a clean and organized work area.
  • Assist all employees in department in completing their work when necessary.
  • Adhere to all company policies and procedures.

Additionally, it is your duty to train your accounting colleagues in every aspect of your position to insure proper backup is available while you’re absent or unable to fulfill your responsibilities. In turn, you should make an effort to learn everything about your accounting colleagues’ responsibilities, so you can assist in covering their tasks as required.

Employment Requirements
  • Bachelor’s Degree in Accounting, Finance or Business Administration with emphasis in Accounting or Finance o equivalent experience in place of a degree.
  • Must be at least 18 years old
  • Ability to legally possess firearms under applicable laws
  • Knowledge of basic firearm safety
  • Ability to pass criminal background test and drug test
  • Working knowledge of generally accepted accounting principles and business theory
  • Ability to assess and recommend improvements for processes and procedures
  • Strong interpersonal skills and be friendly, approachable and motivated with a strong work ethic and high degree of integrity
  • Strong communication skills and ability to effectively manage deadlines
  • Ability to be extremely accurate
  • Fluency in spoken and written English
  • Excellent computer skills including proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
  • Proficiency in the Cloud Suite Industrial (CSI) system, or similar accounting system.
  • Ability to use email and phone extensions
  • Ability to multi-task and effectively manage time and prioritize responsibilities
  • Ability to work 8 hours daily, 5 days weekly, Monday through Friday.
  • Ability to work overtime when required.

Preferred Skills
  • Multistate sales tax experience

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