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Leupold & Stevens, Inc.

Leupold & Stevens, Inc.

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Executive Assistant

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Leupold & Stevens, Inc.
Leupold & Stevens, Inc.

Posted 9 days ago

Executive Assistant

Beaverton, Oregon

For over 100 years, we’ve manufactured innovative, battle-proven optics products for the world’s most relentless hunters, shooters, law enforcement and military professionals. We design, build and test our best-in-class products with a single-minded focus - to make sure they’ll perform forever.

At Leupold and Stevens we’re American to the Core and passionate about what we do. We offer a friendly work environment where innovation, quality, and continuous improvement are our priorities, and where your ideas matter. Our benefits package is amazing – affordable health and dental insurance, a strong commitment to training and professional development including an internal skills development program for all manufacturing team members, a generous tuition reimbursement program, company contributions up to 8% of base pay into a 401K retirement account, profit sharing, and product discounts to name a few.

What You’ll Be Doing:
Provide administrative support to Executive Management. Manages schedules, prepares communications, creates documents and presentations, tracks information and prepares reports. Coordinates purchasing activity including supplier set up and invoicing.

Essential Duties & Responsibilities:

  • Provides general administrative support to executives. Maintains calendars, receives and screens visitors, telephone calls, and incoming correspondence.
  • Schedules and organizes Company meetings and events. Makes travel arrangements as necessary.
  • Writes business correspondence. Independently prepares routine correspondence and recurring reports.
  • Creates spreadsheets and summarizes data as appropriate.
  • Creates PowerPoint presentations and other materials for meetings and events.
  • Supports purchase order activity for Sales, Marketing, and Product Teams. Maintains information on suppliers and contracts in Ipro system. Performs supplier set up, coordinates invoicing and troubleshoots related issues.
  • Establishes and maintains confidential data bases, files and records.
  • Works independently or within a team on projects in support of Company, division and department objectives.
  • Monitors, tracks and reports on division budgets.
  • Coordinates and assists other Executive Assistants with special projects and programs. Provides backup as necessary.
  • Performs other duties as assigned.

Skills and Experience You’ll Need:

  • High school diploma with a minimum four years of experience providing administrative support to Executives and/or senior level managers. BA preferred. An equivalent combination of education and experience may be considered.
  • Knowledge of IPro purchasing software a strong plus.
  • Attention to detail, accuracy and able to organize and prioritize tasks.
  • Excellent interpersonal, written and verbal communication skills. Ability to demonstrate tact and diplomacy in a variety of sensitive and confidential situations.
  • The ability to work towards deadlines under pressure and shifting priorities.
  • Proactive and flexible work style.
  • Ability to maintain confidentiality.
  • Public relations savvy in dealing with the public.
  • Ability to project a positive and professional image of the Company.
  • Demonstrated proficiency with MS Office applications including Word, Excel, PowerPoint, Publisher and Outlook.

Work Environment:
Working primarily in an office environment with consistent computer use. Occasional travel domestically. Working extended hours as necessary.

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