Senior Administrative Assistant
Senior Administrative Assistant
Houston, Texas
Corporate
Full-Time
Reports to: COO
Job Overview
The Senior Administrative Assistant will provide administrative and project support to the COO.
This is a regular full-time, site-based position. Non-standard work shifts may be required.
Duties and Responsibilities:
Job Overview
The Senior Administrative Assistant will provide administrative and project support to the COO.
This is a regular full-time, site-based position. Non-standard work shifts may be required.
Duties and Responsibilities:
- Collects, reviews, and analyzes complex and/or confidential data
- Prepares reports, charts, budgets, and other presentation material
- Provides high level administrative support in a variety of functions to COO, including but not limited to:
- Coordinates daily calendars of senior managers
- Schedules and coordinates meetings, travel, and other activities
- Creates regular reports
- Manages phone calls and emails
- Respond promptly to COO’s queries
- Facilitates internal communication (e.g. distributes information and schedules presentations)
- Takes thorough notes (using OneNote) during meetings; includes capturing action items, ownership, and deadlines
- Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging
- Monitors shared list or action items for COO And notifies of missed deadlines
- Gathers KPI data from multiple sources and creates presentation media or document for review
- Organizes and orders for company events (crawfish boil, holiday party, ice cream socials, lunches, etc.)
Project Duties and Responsibilities:
- Assists with capturing Business Process Flow and creating charts
- Assists with documenting detailed work instructions
- Assists with creation of detailed flow charts of specific, defined, processes
- Organizes process documentation across company
- Monitors simple project plans and follow up to ensure deliverable deadlines are met
Required Skills/Competencies:
- 3+ years’ Sr. Administrative Assistant experience
- Advanced MS Office skills (Word, Excel, Outlook, Visio, PowerPoint, OneNote)
- Ability to work independently
- Professional phone etiquette
- Professional email writing
- Interpersonal communication
- Dependability
- Problem solving
- Time management
- Adept in Technology
- Verbal & Written Communication
- Organization
- Resourcefulness
- Detail-Oriented
Desired Skills/Competencies:
- Ability to work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects
- Ability to evaluate potential problems and technical issues and develop solutions
- Ability to participate in project design meetings and propose improvements, if necessary
- Ability to plan and manage team goals, project schedules and new information
- Execution
- Decision making
- Communications
- Strategy Development
- Team Management
- Business Acumen
- Technical Competence
- Critical Thinking
Local Candidates Only
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