Administrative Assistant
Administrative Assistant
Fountain Valley, CA
Corporate
Full-Time
Essential Duties and Responsibilities
- Support Vice President, Suppressors & Weapons Division in administrative capacity by scheduling meetings, generating routine reports, and other projects assigned by management.
- Serve as initial point of contact; answer phones and greet visitors
- Schedule appointments and maintain calendars; schedule and coordinate staff and other meetings
- Prepare communications such as memos, emails, invoices reports and other correspondence;
- Write and edit documents from letters to reports and instructional documents requiring high level of accuracy
- Handle annual renewal documents/applications for COE, CCW, DWP and other permits
- Process and submit expense reports, PTO requests, etc for VP and other staff members; maintain calendar of scheduled PTO of direct reports to the VP
- Make travel arrangements and generate itineraries
- Maintain highly detailed logs of weapons checked out/ checked in. Other logs as required
- Create and maintain filing systems, both electronic and physical
- May engage in event planning and meeting setup and implementation
Qualifications
- High school or GED and minimum of one year experience
- Must be willing to work around firearms
- Must be proficient in MS Office (Excel, Word, PowerPoint and Outlook)
- Must be able to obtain a COE (Certificate of Eligibility)
- Comfortable working in a fast paced environment and be able to multi-task
- Must be highly detail oriented with high level of accuracy
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