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Surefire, LLC.

Surefire, LLC.

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Administrative Assistant

Surefire, LLC.
Surefire, LLC.

Posted over 1 year ago

Administrative Assistant

Fountain Valley, CA

Corporate
Full-Time
Essential Duties and Responsibilities

  •  Support Vice President, Suppressors & Weapons Division in administrative capacity by scheduling meetings, generating routine reports, and other projects assigned by management.
  • Serve as initial point of contact; answer phones and greet visitors
  • Schedule appointments and maintain calendars; schedule and coordinate staff and other meetings
  • Prepare communications such as memos, emails, invoices reports and other correspondence;
  • Write and edit documents from letters to reports and instructional documents requiring high level of accuracy
  • Handle annual renewal documents/applications for COE, CCW, DWP and other permits
  • Process and submit expense reports, PTO requests, etc for VP and other staff members; maintain calendar of scheduled PTO of direct reports to the VP
  • Make travel arrangements and generate itineraries
  • Maintain highly detailed logs of weapons checked out/ checked in. Other logs as required
  • Create and maintain filing systems, both electronic and physical
  • May engage in event planning and meeting setup and implementation

Qualifications

  • High school or GED and minimum of one year experience
  • Must be willing to work around firearms
  • Must be proficient in MS Office (Excel, Word, PowerPoint and Outlook)
  • Must be able to obtain a COE (Certificate of Eligibility)
  • Comfortable working in a fast paced environment and be able to multi-task
  • Must be highly detail oriented with high level of accuracy

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